As part of our departmental process for review and approval, we are asking all Pepper awardees to submit our internal requisition form (Wizehive) concurrently with MyUFMarketplace or UFGO transactions that are routed to us for approval.
This ensures the appropriate people review and approve the transaction, and proper backup documentation is linked to all purchases touching our Pepper Center P30 grant. It also reduces the time it takes to address any purchase concerns from our Contracts & Grants office and limits our audit risk. Please reference the MyUFMarketplace Requisition number in the comments or attach any invoices/relevant documentation.
For business justifications, “lab supplies” is not sufficient. Your justifications should include:
- Description of how the item is used in direct and exclusive (if not split with another source of funds) benefit to your Pepper project scope of work.
- If the cost is split between your project and another fund source, please provide sound reasoning for the percentage split.
- Mention of your Pepper pilot project specifically, to make it clear the purchase is offset by the correct fund source.
For example, if the “lab supplies” above are rat analgesics then a sufficient justification would be “Analgesics used in rat surgery for John Smith’s Pepper pilot project P0123456”. Requisitions with insufficient justifications will be returned for clarification, delaying your purchasing.
Please be mindful that our stewarding of expenses on the front end will lead to a slower turnaround on your purchases. Prepare accordingly.
Learn more about myUF Marketplace Business Purpose—Finance & Accounting on the UF Finance & Accounting website.